Welcome to GoCab

This is a booking deposit record. It is separate from invoice payments. Staff chooses whether and how much to apply when preparing the final invoice.

Refund plus customer credit must equal the unused deposit. Credits are recorded against the account you select, never expire, and can later be used on that account’s invoice or refunded.

Only the unreserved balance can be refunded. Credit never expires; partial refunds leave the remaining balance available.

Choose a driver and car to review their contact and registration together.

A driver’s usual car is only preselected as a suggestion. You can choose another available car. Enter the expected return time to check both choices against other confirmed bookings. After saving, review the customer and driver message drafts and choose WhatsApp or SMS to send them.

Select the vendor’s vehicle and driver from their masters. Enter the actual start time and odometer. Photo reading is entered and checked by staff; WhatsApp group capture is not connected yet.

Your account can complete trips but cannot enter expense records. Ask an authorised accounts staff member to record any toll, parking, state tax or other actual receipts.

After completion, the trip is marked yellow/complete. Use Prepare invoice from the completed-trip row to review the outstanding and create a draft.

Record each intermediate reading in time order. The ending reading must be at least this kilometre value.

This creates a dated reading in the vehicle history. Readings that conflict with earlier or later trip, fuel or service records will be rejected for review.

Inactive, sold and decommissioned vehicles cannot be assigned to new trips. Maintenance and document-expiry reminders stop; trip, fuel and service history stays available.

This records the actual trip cost; fuel and maintenance stay in their separate registers. Payer affects billing: GoCab/company-paid or driver-paid costs are included as actuals on the invoice draft. A cost paid directly by the customer stays in the trip record and is not added to the invoice amount due. Confirm who paid before saving.

This determines whether the actual expense is included in a future customer invoice. Records already included in a non-void invoice cannot be changed here.

The original expense and its evidence remain in the register. A trip expense already included in a draft or issued invoice must be resolved through billing before it can be changed.

Each correction is audit logged. To reverse a wrong entry, staff must void it with a reason; the original stays in history.

The original entry remains visible as voided; it is removed from active totals.

Set a separate early-warning window for this item. Leave a warning blank to alert only when due or overdue on that measure. Next due values recalculate from the last recorded service. Changes are logged with your owner account and do not create or modify a service record.

The service entry stays in history with your reason. If it controls the current reminder, the prior valid service interval will be restored.

The original amount, odometer, payment details and evidence stay in the register. Voided records do not count toward fuel spend, mileage or current vehicle odometer. Unmatch a linked UPI transaction first.

GoCab does not calculate a TDS rate or tax treatment. Enter only the amount your staff has verified. The amount remains visible in the audit history; only the owner can reverse it.

Automatic numbering needs an owner-configured issuer series and company/customer prefix. You can enter a number manually. GoCab still requires the approved company tax profile and GSTIN; MyCab invoices are non-GST.

This works only before any user account exists. Your hosting administrator must set the owner setup key and JWT secret first.